Technical writing audience and purpose statement

Publish output Determining purpose and audience[ edit ] All technical communication serves a particular purpose—typically to communicate ideas and concepts to an audience, or instruct an audience in a particular task. Technical communication professionals use various techniques to understand the audience and, when possible, test content on the target audience. Similarly, a sales manager who wonders which of two sites is better for a new store might ask a marketing professional to study the sites and write a report with recommendations.

Technical writing audience and purpose statement

Accessibility testing A technical writer may apply their skills in the production of non-technical content, for example, writing high-level consumer information. Usually, a technical writer is not a subject matter expert SMEbut interviews SMEs and conducts the research necessary to write and compile technically accurate content.

Technical writers complete both primary and secondary research to fully understand the topic. They may specialize in a particular area but must have a good understanding of the products they describe. Their information sources are usually scattered throughout an organization, which can range from developers to marketing departments.

According to Markel [16]good technical documents are measured by eight characteristics: Roles and functions[ edit ] To create effective technical documentation, the writer must analyze three elements that comprise the rhetorical situation of a particular project: Audience analysis[ edit ] Technical writers strive to simplify complex concepts or processes to maximize reader comprehension.

The final goal of a particular document is to help readers find what they need, understand what they find, and use what they understand appropriately. An audience analysis at the outset of a document project helps define what an audience for a particular document requires.

When analyzing an audience the technical writer typically asks: What are their demographic characteristics? How does the reader feel about the subject?

How does the reader feel about the sender?

Copyright 1988, 1999 by Ronald B. Standler

What form does the reader expect? What factors influence the situation?

[BINGSNIPMIX-3

Accurate audience analysis provides a set of guidelines that shape document content, design and presentation online help system, interactive website, manual, etc.

Purpose[ edit ] A technical writer analyzes the purpose or function of a communication to understand what a document must accomplish. Context[ edit ] Context is the physical and temporal circumstances in which readers use communication—for example: This knowledge significantly influences how the writer formats the communication.

For example, if the document is a quick troubleshooting guide to the controls on a small watercraft, the writer may have the pages laminated to increase usable life. Document design[ edit ] Once the above information has been gathered, the document is designed for optimal readability and usability.

According to one expert, technical writers use six design strategies to plan and create technical communication: Document type and audience dictates whether the communication should be formal and professional, or lighthearted and humorous.

In addition to language choice, technical writers set the tone of technical communication through the use of spacing, images, typefaces, etc.

Qualifications[ edit ] Technical writers can have various job titles, including technical communicator, information developer, technical content developer or technical documentation specialist.

In the United Kingdom and some other countries, a technical writer is often called a technical author or knowledge author. Technical writers normally possess a mixture of technical and writing abilities. They typically have a degree or certification in a technical field, but may have one in journalism, business, or other fields.

Many technical writers switch from another field, such as journalism—or a technical field such as engineering or science, often after learning important additional skills through technical communications classes. Methodology document development life cycle [ edit ] To create a technical document, a technical writer must understand the subject, purpose, and audience.

They gather information by studying existing material, interviewing SMEs, and often actually using the product. They study the audience to learn their needs and technical understanding level.

A technical publication's development life cycle typically consists of five phases, coordinated with the overall product development plan: Information gathering and planning Phase 2: Content specification Phase 3: Content development and implementation Phase 4: Evaluation The document development life cycle typically consists of six phases This changes organization to organization, how they are following.

Formatting and publishing publish the document. This is similar to the software development life cycle. Well-written technical documents usually follow formal standards or guidelines. Technical documentation comes in many styles and formats, depending on the medium and subject area.

Printed and online documentation may differ in various ways, but still adhere to largely identical guidelines for prose, information structure, and layout.Determining purpose and audience This is the basic definition of technical communication.

Audience type affects many aspects of communication, from word selection and graphics use to style and organization. the personal writing style of the writer is not evident in technical writing. Modern technical writing style relies on attributes. Question 5 5 out of 5 points An audience and purpose statement is not helpful in the process of writing a technical description.

Selected Answer: Fals e Correct Answer: Fals e Question 6 5 out of 5 points An expanded definition should be placed Selected Answer: Êeither at the beginning of a long document or in an appendix, depending?upon the 71%(7).

English Language Arts Standards» Anchor Standards» College and Career Readiness Anchor Standards for Writing» 4 Print this page. Produce clear and coherent writing in which the development, organization, and style are appropriate to task, purpose, and audience.

The audience and purpose for any project you work on will determine the information you include and the tone and style that you use. We will talk about audience and purpose for every project that you work on in this class, so Chapter 4 is a foundation for the rest of the course.

The assignment’s purpose, audience, and tone dictate what the paragraph covers and how it will support one main point. This section covers how purpose, audience, and tone affect reading and writing paragraphs. The Online Writing Lab (OWL) at Purdue University houses writing resources and instructional material, and we provide these as a free service of the Writing Lab at Purdue.

Students, members of the community, and users worldwide will find information to assist with many writing projects.

technical writing audience and purpose statement
Table of Contents